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Graduate Admission Transcript Information

when submitting your university application:

When applying for admission to WOU’s graduate programs, students must provide unofficial transcripts and/or academic records from all non-WOU institutions attended. WOU reserves the right to request official transcripts at any time during the application process.

Students who receive an offer of admission will be required to submit official transcripts from non-WOU institutions as a final verification. Enrollment in courses is contingent upon the receipt and verification of these official documents.

when offered admission to a graduate program:

After receiving an offer of admission, you will be required to submit official copies of your transcripts a for GPA and degree conferral verification. Failure to submit official transcripts will result in the placement of a registration hold that could prevent your registration. Official transcripts should be sent to WOU by mail or official electronic submission directly from each non-WOU college or university where a degree was conferred. The official transcript will be compared to the unofficial documents you provided with your application. If there is a discrepancy between the unofficial and the official transcript(s) or it is determined upon final GPA and degree conferral verification that the minimum admissions requirements were not met, your offer of admission may be rescinded.

If you are currently enrolled in courses but will not complete the degree until a future semester, wait to send an updated transcript until the degree is awarded. After it has been awarded, send an updated transcript and the degree confirmation.

official Electronic Transcripts

Transcripts sent electronically are accepted if they arrive from the registrar using the institution’s secured electronic submission system (such as eScript, Parchment, EDI). If the registrar/submission system requests an email address to send the secured electronic transcripts, you may provide the following email address: gradadmissions@wou.edu.

official Transcripts by mail

Official transcripts must arrive at Western Oregon University in the original sealed envelope as issued by the originating institution. These will include an institutional stamp or signature on the closed envelope indicating that they are official documents.

Please address official transcripts to:

WOU Graduate Programs
345 Monmouth Ave. N. Adm. 107
Monmouth, OR 97361

Transcript faq’s

Official Transcripts ARE:

  • Sent directly from the college or university where credits are earned directly to Western Oregon University OR
  • They are in an upopened envelope with the college or university seal/stamp confirming they are official

Official Transcripts are NOT:

  • Documents that arrive at Western Oregon University in an opened envelope
  • Photocopies of document
  • Translation of document which are not sent with the original official document

ALL DOCUMENTS SUBMITTED TO WESTERN OREGON UNIVERSITY ARE THE PROPERTY OF WOU AND CANNOT BE RETURNED